What is Microsoft Exchange?

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We hear it often, “Microsoft Exchange.” It is a term often used in business, but still many new, small and even mid-sized businesses don’t really understand what it is or how Microsoft Exchange works.

Actually, Microsoft Exchange software is  a complete and secure system that gives email a lot more power. It’s an easy way to store all contact, customer, and associate information in a huge database and have it securely available from any location and any device, whenever you need it.

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Exchange is a popular and collaborative messaging and email system used by businesses and organizations of all sizes. It is powerful, yet intuitive and easy to use, as it works in collaboration with Microsoft Outlook.

Developed in 1993 as a replacement for the XENIX system and later updated several times to the latest 2010 edition, this is now a system considered popular among businesses large and small; all because of its benefits as a complete email and contact solution. These advantages include:

  1. Support of IMAP, POP, and web email clients
  2. Allows for the sharing of client information between team members and on different devices using Outlook or Outlook Express.

How Does It Really Work?

Well, let’s say you need to schedule messages; you need decide on when the initiation of the conversation was, what the follow up is and what the end result is; find when certain emails are sent to diverse employees. It’s here that Microsoft Exchange helps you do these organizational tasks.

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Another confusing aspect of email, especially for small entrepreneurs is the ability to organize emails, to separate internal messaging from external, personal from business, but when using Exchange you no longer have to worry, as it does all that for you and it facilitates email even further with a powerful search feature that lets you find information from any corner of the inbox using keywords.

Newer exchange features also include RSS feed supporter, email scheduler and a preview pane for quick attachment views.

Higher Security Settings

One of the biggest advantages of Microsoft Exchange is the security features it offers. This is a server that eliminates security threats and protects email against viruses, spam and hackers; all real threats especially when business email needs to be confidential. Employees and team members can access email from any location in the world and still keep it as secure as possible.

Compatible with Other Features

It’s a well-liked system and there are more than a few reasons why, including its ability to adapt, organize and offer tools such as voice mail storage, contact organization, search features, scheduling, all tools that integrate intuitively with the clients and employees existing outlook on their own computer, laptop, phone or tablet.

Bottom Line

Microsoft Exchange is certainly efficient, and if you’re at the point where you lose too much time trying to identify, organize and find emails; or find you have problems trying to communicate with employees to see where the negotiations left off, then consider Microsoft Exchange. Using this program’s features could be in your best interest.

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How Does MS Exchange Work?

Posted by: Admin  :  Category: Web Hosting Reviews

As an entrepreneur you may have started out with a great idea. You may have even been the guy wearing all the hats in the business; the salesperson, secretary, manager and customer service rep. But if you are successful, and you always hope to be, at some point you’ll have to hire people, make contacts, keep customer information, send both internal and external emails and keep track of it all. How do you do it and be the IDEA MAN at the same time? You use a software tool known as Microsoft Exchange.

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By now the way you organize your business, your contacts, customer information, calendars and meetings is probably a hodge-podge of different applications and manual processes.

What’s wrong with that?

Well, the problem is that you start losing track of information. You send emails and they don’t get to their destination; you lose contact information and cross paths and redo or resend information that someone else on your team has already taken care of. Over the long haul, this causes confusion, time loss, information loss, but more importantly it is an insecure way of handling confidential email, conversations and contact information, allowing outside users entrance to this all-important information.

A solution is to use MS exchange, a powerful email and contact management system created by Microsoft and used by most businesses throughout the world. Still for a long time MS Exchange was only available to large businesses as it required high powered server capability, but now with hosted options any business can contract MS exchange on their hosting for about the cost of a cup of coffee at Starbucks.

How Does MS Exchange Work?

Basically MS exchange works in combination with a user’s existing Outlook account, but automatically classifies and organizes emails depending on whether they are internal or external, or come from different types of email accounts whether those are POP3, IMAP or Webmail.

Additionally MS exchange synchronizes email on different devices, allowing you to access information wherever you are, or give access to other team members so they can take action on the requirements.

Additionally MS exchange offers other important tools and features such as calendar sharing, meeting scheduling, client information sharing and more. Exchange actually automates many of the processes you probably already do manually, and this frees up your time and offers better information security as everything is in one place. Features such as the powerful search feature, the exchange capabilities and the RSS feed supporter help facilitate the organization of your emails and contacts.

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Added Security and More

I guess we can safely say that MS exchange with all of your email information in one neat little package and lets you open and access it from anywhere but in the safest and securest way; preventing any unauthorized access from outside sources.

Yes. It is a tech tool where the management of all the features takes technical know-how, but when you contract Exchange as a hosted service, you don’t have to worry about the management end of things. You just get effective email organizational solutions.

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How Does Microsoft Exchange Work?

Posted by: Admin  :  Category: Web Hosting Reviews

Don’t get too techie on me. I’m just a carpenter, an artist or a chef. This is often a complaint I hear from small business owners when I mention Microsoft Exchange as an email management option.

When you aren’t very tech savvy, and you hear of Microsoft exchange, you may think it too complicated a program to implement your organization. However, organizations who at first wondered, “How does Microsoft exchange work?” quickly realized that it is a very intuitive program that helps organize email information.

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Microsoft exchange is essentially the Gmail of business. It is the most popular collaborative email and messaging service in the world, and used by organizations that rely on the Microsoft infrastructure-and in many cases, even those that don’t. Exchange is basically everything that powers the most amazing features of Microsoft Outlook but on a larger scale. Developed in 1993, it has since grown into a powerhouse email organizational system.

Microsoft exchange supports IMAP, POP and web mail clients, including those that are already existing on Outlook. More importantly, it allows users, employees and associates to share information using their outlook web access information.

How Does It Work?

Basically, it works much like Outlook does but offers intuitive features that allow for better business efficiency, communication and productivity. These allow users to:

  • Improve customer an associate communications by allowing users to schedule messages, Mark start, middle and endpoints, and separate messages from in-house employees and those that come from the exterior.
  • MS exchange also features a powerful search tool that lets you find information from the furthest reaches of the email data server.
  • It offers tasks, calendars and documents that can be collaborated on between users.
  • There no features include an RSS feed supporter, fast preview panes, and an efficient email scheduler.

Although these features are more than those offered in Outlook, users access them through the outlook on their device, computer or laptop, no matter where they are located. There are other tools that allow you to quickly mark, prioritize and select email.

For businesses that received hundreds of emails a day this can enhance performance, allowing you and other users to free up their time for core business activities.

The Most Important Feature

Although the above listed features are important and can help improve your communications with clients, providers, and Associates and prospects, the most important features that Microsoft exchange offers is higher security. The server neutralizes any security threats, spam, viruses or attacks from hackers; keeping your contact information safe.

Bonuses

Although not every business uses these, Microsoft exchange is also compatible with other features such as voicemail storage, scheduling and content organization. However, these features are also easy-to-use as they also work off of the Microsoft Office Outlook platform.

Bottom Line

Because of all of these tools, Microsoft exchange is the preferred business email solution. It’s safe, easy to use problems are usually fixed quickly. This is why more and more organizations are switching to the Microsoft exchange system – even when they aren’t all that tech savvy.

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How to host Microsoft Exchange

Posted by: Admin  :  Category: Web Hosting Reviews

Once you start growing as a business, the first thing you’ll notice is that you start having difficulty keeping track of email, contacts and communications. Things start slipping by you. What can you do about it? Well the easiest solution is to use Microsoft Exchange server software. However, this is an expensive program, probably too expensive for a small entrepreneur, unless you use the trending modern-day solution, that of using hosted Microsoft Exchange.

What is Microsoft Exchange?

Microsoft Exchange is server software that makes sending email and organizing it easier, faster and more efficient; and we all know how important this is for a business, especially as today, most business is often conducted by email.

Among the most important benefit to Microsoft Exchange is its enhanced security features. These keep data safe which is especially important when dealing with financial information, or information that is confidential. Microsoft Exchange aims at preventing infiltration by spam, virus and hackers.

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And that’s all well and good, but Microsoft Exchange also has some other performance features that are really useful. For instance, you can easily track the progress of email communications between you, clients and other team members. The advanced search feature also lets you search for emails from the furthest reaches of your email account.

Why else would you want to use Microsoft Exchange?

Well because it lets you synchronize your email, your contacts and your calendars across all devices; meaning you could be in your office, or your clients office and still access the email information.

But here is the catch, Microsoft Exchange requires a business to have server capacity because of the data requirements. And that could be a problem for small to mid-sized businesses that can’t afford or don’t have the room to acquire a large business server and all the accompanying expenses. Wow. That would be an option that runs into the thousands of dollars.

Ahh. but there is a better solution. You don’t actually have to host Microsoft Exchange on your own server. You can find a hosting service with Microsoft Exchange already implemented and ready. You just contract the hosted service and share it with other businesses for a very affordable price, the price of a cup of coffee.

What better way to use Microsoft Exchange than to share the server in an off-site location?

 That keeps your email even safer as you no longer have to worry about damage, problems or crisis happening to your office location or your server.

The Advantages of using a Secure Email Hosting Account for Microsoft Exchange

This option offers a better hosting option because it offers:

  • Unlimited Storage
  • Mobile Device Synchronization
  • Integrated Spam and Virus Protection
  • Calendar Use and Sharing
  • Contact Integration and Sharing
  • Easy Delegation Processes
  • Resource management

There is no question that Microsoft Exchange is a big improvement over conventional POP3 or IMAP email. It helps you be more productive and organizes everything well. But the only affordable way to use it is by contracting Microsoft Exchange hosting options. In reality, this is actually the best way to use it as you don’t have to worry about the hosting management or control of the system.

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Is MS Exchange Security Good?

Posted by: Admin  :  Category: Web Hosting Reviews

As a small business, one of your primary concerns is security, especially when it comes to email, contacts and information. How can you keep it all safe, especially if you send email across different devices? A very manageable solution is to use Microsoft Exchange, a powerful business email software solution made by Microsoft.

A primary reason for the popularity of MS Exchange among business enterprises is the quality of the MS Exchange security encryption. In the recent Microsoft 2010 version security is quite comprehensive amd designed to help business email content be more secure by default, unlike earlier versions that required special administrator lock-downs.

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Overview

Microsoft Exchange 2010 uses the updated Microsoft Security Lifecycle (SDL) system and for each of the features and components, stringent security testing was performed. Servers using the carefully chosen default settings ensure a secure deployment of the users email content.

Features

Exchange 2010 includes the following important security features:

  1. Role-Based Access Control

Microsoft Exchange includes a role-based access model that lets the business user manage security permissions for email and documents.

  1. Throttling Policies

This is a security measure placed on Mailbox, Client Access and Transport servers to protect organizations from denial of service attacks.

  1. Federated Delegation

This is a feature that allows you to collaborate with users in external organizations while keeping all contact, collaboration documents and communications safe. This allows users to share contacts, calendar and scheduling information across devices and organizations without needing to set up secure Active Directory trust relationships.

  1. Layers of Information Security Protection

Exchange also has layered protection system for sensitive message content at various levels and gives an organization the ability to apply security message policies to protected content.

  1. Designed to Be Secure

Exchange 2010 is designed according to The Trustworthy Computing Security Development Lifecycle. Microsoft did this by creating different threat models and then testing each feature as it was designed. By creating these features based on secure guidelines and design principles Exhange 2010 has become the most secure Exchange version as yet on the market.

Best Practices

Although Microsoft Exchange is one of the securest email programs available, there are a few best practices that can help you keep your email service more secure. Run analyzing antivirus software and keep these updated. Antivirus analyzing is one of the most effective ways of keeking the Exchange email server safe.

Setup Practices

Getting the most out of the Exchange default security settings also depends on how it is set up, and this depends on the administrator managing the system on the server. However, when you choose secure exchange hosting services, you don’t need to worry about this as the administrators at the hosting server will ensure that these default security settings are in place.

Final Thoughts

Microsoft Exchange email offers top security measures and these are set by default and managed by the server andministrator. However you can make sure the security is even higher by using antivirus software on the PC, devices or laptops you use to navigate the Exchange information.

Already Hosted » Blog

Is MS Exchange Security Good?

Posted by: Admin  :  Category: Web Hosting Reviews

As a small business, one of your primary concerns is security, especially when it comes to email, contacts and information. How can you keep it all safe, especially if you send email across different devices? A very manageable solution is to use Microsoft Exchange, a powerful business email software solution made by Microsoft.

A primary reason for the popularity of MS Exchange among business enterprises is the quality of the MS Exchange security encryption. In the recent Microsoft 2010 version security is quite comprehensive amd designed to help business email content be more secure by default, unlike earlier versions that required special administrator lock-downs.

1

Overview

Microsoft Exchange 2010 uses the updated Microsoft Security Lifecycle (SDL) system and for each of the features and components, stringent security testing was performed. Servers using the carefully chosen default settings ensure a secure deployment of the users email content.

Features

Exchange 2010 includes the following important security features:

  1. Role-Based Access Control

Microsoft Exchange includes a role-based access model that lets the business user manage security permissions for email and documents.

  1. Throttling Policies

This is a security measure placed on Mailbox, Client Access and Transport servers to protect organizations from denial of service attacks.

  1. Federated Delegation

This is a feature that allows you to collaborate with users in external organizations while keeping all contact, collaboration documents and communications safe. This allows users to share contacts, calendar and scheduling information across devices and organizations without needing to set up secure Active Directory trust relationships.

  1. Layers of Information Security Protection

Exchange also has layered protection system for sensitive message content at various levels and gives an organization the ability to apply security message policies to protected content.

  1. Designed to Be Secure

Exchange 2010 is designed according to The Trustworthy Computing Security Development Lifecycle. Microsoft did this by creating different threat models and then testing each feature as it was designed. By creating these features based on secure guidelines and design principles Exhange 2010 has become the most secure Exchange version as yet on the market.

Best Practices

Although Microsoft Exchange is one of the securest email programs available, there are a few best practices that can help you keep your email service more secure. Run analyzing antivirus software and keep these updated. Antivirus analyzing is one of the most effective ways of keeking the Exchange email server safe.

Setup Practices

Getting the most out of the Exchange default security settings also depends on how it is set up, and this depends on the administrator managing the system on the server. However, when you choose secure exchange hosting services, you don’t need to worry about this as the administrators at the hosting server will ensure that these default security settings are in place.

Final Thoughts

Microsoft Exchange email offers top security measures and these are set by default and managed by the server andministrator. However you can make sure the security is even higher by using antivirus software on the PC, devices or laptops you use to navigate the Exchange information.

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